Privacy Policy

Last updated: January 2025

            SortifAI respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our AI-powered file organization service.
        

1. Information We Collect

Google Account Information: When you authenticate with Google Drive, we receive:

Your email address (for authentication)
Basic profile information (name, profile picture)
Access to files you explicitly choose to process

File Data: We temporarily access:

File names and metadata for processing
File content for AI analysis (text extraction, image analysis)
Processing results and suggested file names

2. How We Use Your Information

File Processing: Analyze and suggest improved file names using AI
Service Delivery: Provide file organization and renaming services
Authentication: Verify your identity and maintain session security
Service Improvement: Enhance AI algorithms and user experience

3. Data Processing and Storage

Important: We do NOT permanently store your files or personal data.

Files are processed temporarily and immediately deleted after processing
Authentication tokens are stored securely in encrypted sessions
No file content is retained after your session ends
Processing occurs on secure Google Cloud infrastructure

4. Data Sharing

We do NOT sell, trade, or share your personal information with third parties, except:

Service Providers: Google Cloud services for processing
AI Services: Azure OpenAI for file analysis (data is not stored by OpenAI)
Legal Requirements: When required by law or to protect our rights

5. Security Measures

OAuth 2.0 authentication with Google
HTTPS encryption for all data transmission
Secure session management
Regular security audits and updates
Minimal data retention (temporary processing only)

6. Your Rights and Controls

Access Control: You control which files to process
Revoke Access: Disconnect Google Drive integration anytime
Data Deletion: All temporary data is automatically deleted
Account Deletion: Contact us to delete all account data

7. Cookies and Tracking

We use minimal cookies for:

Session management and authentication
User preferences and settings
Basic analytics (anonymized)

8. Third-Party Services

SortifAI integrates with:

Google Drive API: For file access (governed by Google's Privacy Policy)
Azure OpenAI: For AI processing (data not retained)
Google Cloud: For hosting and infrastructure

9. International Data Transfers

Your data may be processed in regions where our service providers operate, including the United States and Europe. We ensure appropriate safeguards are in place for international transfers.

10. Children's Privacy

SortifAI is not intended for children under 13. We do not knowingly collect personal information from children under 13.

11. Changes to This Policy

We may update this privacy policy periodically. We will notify users of significant changes by posting the updated policy on our website.

12. Contact Information

For privacy-related questions or concerns, contact us at:

Email: privacy@sortifai.com
Support: support@sortifai.com

            Your Trust Matters: SortifAI is designed with privacy by design principles. We collect only what's necessary, process data securely, and give you full control over your information.
        